(Tech Tip: Outlook) Outlook meeting requests best practices
(Tech Tip: Outlook) Outlook meeting requests best practices
Outlook meeting requests are easy to use but also easy to misuse.
Here is a best practices guide straight from the Outlook team at Microsoft:
Outlook meeting requests: Essential do’s and don'ts
Some excerpts…
Send updates After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.
Keep meetings from vanishing If you run Outlook on two computers and accept a meeting while using one of them, don't delete the meeting request from the Inbox on the other computer. If the request is still there, accept it again. Deleting a request on one computer after accepting it on another computer can cause the meeting to disappear from your calendar.
Try not to delete a meeting request outright because this is one way that meetings get "lost."
Don't move meeting requests Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar.
Remove it right If you receive a meeting cancellation, click Remove from Calendar to remove the meeting from your calendar. Deleting the cancellation from your Inbox won't remove the meeting from your calendar.
Don't auto-accept requests If you have granted one or more persons delegate access to your calendar or if you have delegate access to someone else's calendar, turn off automatic acceptance of meeting requests. By turning off automatic acceptance you avoid problems with delegate workflow.
Further reading
