(Tech Tip: Outlook) Create a desktop shortcut to an Outlook folder
(Tech Tip: Outlook) Create a desktop shortcut to an Outlook folder
Here’s how create a desktop shortcut that opens Outlook to a specific folder.
(Tech Tip: Outlook) How to prioritize your Address Book so your Contacts show up first
(Tech Tip: Outlook) How to prioritize your Address Book so your Contacts show up first
The address book is what you see when you click on ‘To’ in Outlook. Most people want to see their contacts in that list. Outlook defaults to showing your corporate global address list (GAL). Here’s how to switch it.
(Tech Tip: Outlook) Scheduling in another Time Zone
If you are a New Yorker going to London and have a 5pm meeting (UK time), it's tempting to schedule your appointment at 5pm (in NY time). Don't do that!
(Tech Tip: Outlook) Outlook meeting requests best practices
(Tech Tip: Outlook) Outlook meeting requests best practices
Outlook meeting requests are easy to use but also easy to misuse.
Here is a best practices guide straight from the Outlook team at Microsoft:
(Tech Tip: Outlook) Master Category Lists
Using Outlook Categories is better than using subfolders for two reasons:
- You can assign multiple categories to an item
- Categorization is saved with the item so you won’t lose it by moving things around.
(Tech Tip: Outlook) Show unread mail in JUST your inbox
Outlook’s ‘unread mail’ normally shows you unread mail in all your folders.
Here’s how to change it to just the Inbox.
Use Outback v1.4 to backup your Outlook archives (non-server .pst files)
How to backup your Outlook data (.pst file)
Unfortunately, you can't make a backup of your important Outlook .pst files (this is where all your archive data resides) while you are using Outlook.
Note : If your Outlook is connected to a corporate Microsoft Exchange server you probably are using a .pst file for archives.
(Tech Tip: Outlook) Managing your Mailbox Size
A large Mailbox is both slow and costly. Often the culprit is just a few messages with very large attachments.
Archiving is the process of moving mail items from the Exchange server mailbox into a local file format (Personal Storage file or .PST). Exchange mailboxes are not meant for long-term storage. Using AutoArchive, Outlook will automatically (preserving your folder structure) move your older mail messages into an archive.
Scheduling a resource
A "resource calendar" is a calendar attached to a special mailbox that represents a shared resource (e.g. a conference room). To book the room you invite attendees but also "invite" the conference room.
If your administrator has created a "resource calendar" then here's how to book it.
Sorting and Grouping your Inbox
Sorting
Click on 'Received' to sort your inbox by date (that's what that little triangle means)
- click again to alternate between ascending and descending order
- type the first few letters to jump to that entry
