To allow someone else to send mail on your behalf you must make them a 'delegate'. Delegates are also used to manage your calendar.

The return address will be your own.  However, if the recipient has Outlook the name will be in the format: <Delegate> on behalf of <Boss(you)>

Note1: If you only want someone to be able to view your information, don’t use the Delegate feature, use the Permission feature.

Note2: The "on behalf of" designator is a protective feature so the recipient has some idea that these words might not be your own.  "on behalf of" can be removed but only by the system administrator.

1. Add the delegate

Go to File… Account Settings… Delegate Access

What do all these options mean?

On the first screen. Applies to all delegates

My delegates only, but send a copy of meeting requests and responses to me (recommended)

You will both get an a copy of the request and any responses. However, the boss will not see the Accept, Decline options.

Delegate / Boss

My delegates only

Only the delegate will ever see emails related to meeting requests

My delegates and me

You will both get actionable meeting requests. In a case of conflicting responses, a warning will be displayed:

On the second screen. This screen is specific per Delegate

Delegate receives copies of meeting-related messages sent to me (Default: Checked)

This would be used if you have a 2^nd or 3^rd delegate. These people shouldn’t get any meeting requests but should be able to adjust the calendar if required.

Note: that if calendar permissions are given without the delegate option then the updates to changed appointments would not be able to be sent (since this requires the send as permission).Generally if you want someone to be able to change your calendar you should make them a delegate.

Automatically send a message to delegate summarizing these permissions (Default: Unchecked)

This just sends a brief summary email to the delegate when you close the window.

Delegate can see my private items (Default: Unchecked)

Outlook allows you to mark an contact or calendar entry as private (a checkbox) in order to hide the details from delegates or other people that have access to your mailbox.

If you check this box, even private items will be visible to this delegate.

This is from the Rethinkit Tech Tips Blog

A large Mailbox is both slow and costly – it should be archived every 6 months or so to bring the size down.

What is archiving? 
Archiving is the process of moving mail items from the Exchange server mailbox (a paid service) into a local file (a free location).

(Archives are called a personal storage file or .PST, you may see it as ‘Personal Folders’ or ‘Archive Folders’ in Outlook)

How will I find the mail once it’s archived?
Archiving will automatically preserve your folder structure but put the messages in a ‘Folder’ underneath your main mailbox.

When you use Outlook Search and choose ‘All Folders’ your archives will be included in the search.

Note: Email in archive folders is not on the central server and therefore a) does not sync with other Outlooks / devices). It’s up to you to make sure the corresponding .pst file gets backed up. Also, these archives have nothing to do with (and should not be confused with) a FINRA archiving service (e.g. CarbonEmail).

How to Archive

1. Choose File... Archive
(or in Outlook 2010: Use File..Info… Cleanup Tools… Archive)

Outlook 2003                        Outlook 2010

2. Here’s the important part.  Choose a date and a filename and click OK
For the filename, put the file somewhere you will be able to get it from later and that you would normally include in a backup.

(A good location would by ‘My Documents\Outlook Archives’)

3. You will see archive activity on the bottom right of your screen.

4. That’s it

Optionally, you should now change the name of the archive.

When it's finished you will see the 'Archive Folders' underneath your mailbox on the left side of Outlook.
You should change its internal name from ‘Archive Folders’ to match the filename:

a. Archive Folders… Right-click… Properties….Advanced…

b. Change the internal name and click OK.
Note: The filename can only be changed when Outlook is closed, in which case Outlook will prompt for the new location.

Check your mailbox size. Here’s how to know how big your mailbox actually is.

Right-click your Mailbox and click ‘Properties’ then ‘Folder Size’

Choose the 'Server Data' tab and the total size is shown
An average size for a mailbox should be under 200MB. (NOTE: 1,000 KB = 1MB).

This is from the Rethinkit Tech Tips Blog

You have probably noticed that you can search for mail using the search box in the top right of Outlook.

This searches the CURRENT FOLDER,  to search ALL MAIL (including archives) click the All Mail Items button.

Also, to add the From, To, etc boxes (as shown in first picture above) to specifically search those areas, use the More button as shown here.

If you need to FTP a file or folder, you should use the free and simple Filezilla. 

You can download and install it from the Filezilla website

Once it opens, just do the following

1. Enter your FTP information

• Server name or hostname: eg. ftp.domain.com
• Username: e.g. ftp9|ftpdsmith
• Password: ***

2. Click Quickconnect

3. Drag the folder/file to your desktop

This will give account controls to another GoDaddy user.

However, the other user will NOT be able to make DNS entry changes.  For this capability, each domain must be signed up for Premium DNS services at $36/year.  The other choice would be to use external DNS provider like DYN.COM at $30/year.

1. Login and go to My Account… Account Settings

2. Click on AccountExec and fill in the email of the other user.  I don’t think it has to match exactly what they have set in GoDaddy, they just need to be able to get the email.

3. Next, you must organize your domains into folders.  Folders are the only things that can grant permission (not domains).
Click My Accounts… My Products… Domains

4. In the Domain Manager, expand the All My Domains and Folders
click New Folder and type a folder name
(Ideally all your Unfiled Domains should be copied into Folders)

5. Then click on Unfiled Domains and check off the domains and click Organize.. Copy to Folder
(Ideally, your unfiled domain list should be empty when you are done)

6. Click back on the Folders icon and put checks on the folders you want
Then click the AccountExec Icon

7. Choose the AccountExec and the Role and click OK

8. That’s it.  Now the AccountExec will see the domains under the ‘AccountExec Domains folder

You should compress a folder or files for these reasons:

- You want to use ZIP format to reduce the size of the file (usually for emailing).
- To contain a bunch of files into a single ZIP file.
- You want to a password required to open the files.

Method ONE

If you just need to compress a folder or a file, Windows has a built-in way of making a zip file.

Right-click the file or folder... Send To... Compressed folder

This creates a new .zip file

Method TWO

For password protection, Windows can't do it, you need the free 7zip.

Download the 32 bit version from here: www.7-zip.org

Right-click the file or folder... 7-Zip... Add to archive...

You will see an options screen, enter the desired password and click OK.

Have your .PST (Outlook archives) files taken over? MailScavator lets you select all your PST files and re-organize them by date and size. You will end up with files named "Jsmith 2007.pst" etc.

Go Industrial on your PST Files!

Turn this:

Into this:

How to use Mailscavator

First, download MailScavator here.

It's easy.   Basically follow the blue numbers in the program from 1 to 6.

(You can be running Outlook while using this program.  In fact you can watch it doing everything better if you have Outlook open.)

1. Click Select Outlook Profile if it's not selected already

2. Click select PSTs to search and put check marks in the PST archives you want to search.
(Use Add PST files to add other PSTs to search)

3. Select a folder where the new organized PST files should be placed.

4. Give the PST files a desired name and Split by Year (Or Quarter or whatever is desired)

5. Leave the Search page alone since we won't be filtering anything.

6. Change Logging to None (since it will go much faster).
Change Operation to Move

Click START!

A few things to note:

- Since this operation moves mail out of the archive.pst, you should make a safe copy of your original archive.pst files.

- The archive.pst will be empty when you are done and can be deleted.  If you choose to keep it, the file size will not go down unless you 'compact' the PST using the advanced properties of the PST in Outlook.

- MailScavator uses the received date by default (instead of Outlook's default of modified date - see step 5).  We think most people expect to split by received date.

MailScavator has other uses:

- Doing an eDiscovery type search across any number of PSTs with any number of date ranges and other search criteria.

- Collecting stats about senders / receivers.

- Allows you to attach and detach multiple PST files to your profile at once (rather than Outlook's one by one approach).

Here's my list of areas of security concern on iPad / iPhone / iTouch with a brief summary of protection.

Here is info from Apple: http://images.apple.com/ipad/business/pdf/iPad_Security_Overview.pdf

IPad Security Concerns  (applies to iPad / iPhone / iTouch)

1. The data stored on the iPad itself (e.g. Email , Contacts)

a. All iPad data is encrypted.  However access to the encrypted data is up to the user's passcode and passcode lock settings.

i. Passcode on / off

ii. Simple Passcode (4 digit) or Text Passcode

iii. Require Passcode Timing

iv. Auto-Lock Timing

v. Erase Data after 10 failures on / off

b. As far as using the iTunes backup feature, you must manually enable the "Encrypt iPad backup" checkbox to ensure your backups are encrypted.

c. Remote Wipe.  This allows you to remotely erase your device (on its next connection to the internet).  Can be done two ways

i. Microsoft Exchange Active Sync connected devices allow your administrator to remote wipe.

ii. Apple's free MobileMe (now iCloud) service  (Settings... Mail... Add Account) provides remote wipe and geolocation via their web site.

2. The data stored by applications on the iPad (e.g. GoodReader, Google Docs)

a. Depends on the application.  However, all iPad data is encrypted by default and there is no way for an app to store data by-passing the built in encryption.

3. The data transmitted to / from the iPad using the built in Email App

a. Depends on the Email Server.  (See Email Settings)

i. For Microsoft Exchange Active Sync, your data is protected by SSL and signed certificates. SAFE

4. The data transmitted to / from the iPad when browsing the web (Safari)

a. If you are browsing using HTTPS:\\ (versus HTTP:\\) you are secure and the transmission is encrypted before leaving your device.

b. If not, you are now trusting the network you are connected to:

i. Wifi (Open): Your streaming data is 'viewable' to other wifi network members.  AVOID

ii. Wifi (WEP): This old encryption scheme is easily broken.  BETTER BUT NOT SAFE

iii. Wifi (WPA): Good encryption.  OK

iv. Cell service:  Depends on provider but almost all are encrypted.  3G signals have better encryption.

5. The data transmitted to / from the iPad by applications (e.g. Map, Google Docs.)

a. Depends entirely on the application and what it is connecting to.  Must contact developer per application.

OpenDNS works well because it is not software.  With just a minor change to your home wireless router's DNS numbers you can be protected.
There is NO installation required on computers, iPads, etc. and all devices that connect through your router are protected.  Plus, it's free

Note: this is a website blocker but it's not a spam blocker.

How

1. Sign up here for OpenDNS Home.

2. Use these directions to change your router's DNS numbers to these numbers: 208.67.222.222 and 208.67.220.220
(You will need to know your router's admin password.  If you don't know it, it's probably still the default setting from the manufacturer).

(Usually you can browse to http://192.168.1.1  to adjust these settings)

3. Then go to the OpenDNS Settings area to configure the filtering settings you want. (see picture below)

A VPN 'virtual private network' allows you to use your internet connection to remotely connect to your office network.

Once connected, you should be able to access the server drives, printers and other resources that are normally available at the office.  (You must provide your office password to get to them).

Here's how to set up the VPN (on Windows 7)

1. Click 'Start' ...  type 'vpn' and choose 'Set up a VPN connection'

2. Give the name or IP number of your VPN server. 

3. Enter your username and password. 

Here's how to speed up the VPN (on Windows 7)

Now your connection is set up.  However once you connect, ALL your network traffic will go through the office, including web browsing, etc.  That will be slow.

So do this to only use the VPN for your office traffic.

1. Get to the 'properties' of your VPN.

2. Under TCPIPv4... Properties... Advanced... UNcheck 'use default gateway on remote network'