Mail stuck in Outbox
Things to check when mail is stuck in your Outbox.
1. Are you connected to the server? A momentary Internet disconnect can sometimes disconnect Outlook (as on a laptop that has been unplugged).
Look on the bottom right of Outlook. It should look like this (figure 1). If not, click on the error and uncheck "Work Offline"
2. Are you sending right away? Tools... Options... "Send immediately when connected" should be checked. (figure 2)
Close and Re-Open Outlook after doing this.
How to share your calendar / contacts with another person
In Outlook you can give another person access to your calendar/contact/inbox folders.
You can also decide whether the person can edit data or just view the data.
Note: This is different than the 'delegate' feature that allows sending mail on behalf of someone else.
How to send photos via e-mail
How to send photos via e-mail
Did you know there is a way to send smaller versions of photos via e-mail?
Use 'right-click'... 'Send To'... 'Mail Recipient' to send a specifically re-sized copy for e-mail.
How to open another user's archive (.PST) file
Outlook uses a .pst file to store archived mail.
The built-in archiving process automatically creates and opens the mail folders for you. They are labeled 'Archive Folders' and the file is saved as 'archive.pst' by default.
Here's how to open another user's archive file if it has been given to you:
1. Choose File... Open... Outlook Data File (fig a)
2. Browse to the .PST file. This is normally in your 'My Documents' folder in the 'Outlook' subfolder. (fig b)
How to change the columns in your Inbox
1. Right-click on any column heading and choose 'Field chooser' (fig. 1)
2. Then drag and drop fields into the column heading area. (fig 2.)
3. If you make a mistake right click the column and choose 'Remove this column'
How to allow someone to send mail on your behalf (aka delegate)
To allow someone else to send mail on your behalf you must make them a 'delegate'.
The return address will be your own. However, if the recipient has Outlook the name will be in the format:
<Assistant> on behalf of <Boss>
Note1: Delegation and access to your Inbox are two distinct features and the one does not imply the other.
Note2: The "on behalf of" designator is a protective feature so the recipient has some idea that these words might not be your own. "on behalf of" can be removed but only by the system administrator.
(Tech Tip: Excel) Suppress 0 values
<span style="font-size:smallTo hide values (text or numeric) that have a 0
<
Bad: in general for your Excel sessions (independent of the file)
Tools(menu)… Options(menu)… View(tab)… Window Options(area)... Zero values(checkbox)
Better: You can use a formula such as
=IF(F7=0,"",F7)
Best: You can do it without a formula by formatting the cell with
Format(menu)… Cells(menu)… Number(tab)
Custom: #,###_);
How to get unique names from a list
1. Open file and click on column A (selects the entire column)
2. Then choose Data... Sort and select "header row" (figure 1) and click OK
Now the list is sorted in alpha order
How to fix "My Number: Unknown Number" on the call screen
(Tech Tip: Blackberry) How to fix "My Number: Unknown Number" on the call screen
Options > Advanced Options > Sim Card > Phone Number
Click menu on the number area and choose "Edit SIM Phone Number" and enter your phone number
If you still don’t see it you may need this too:
At Phone Dialer Screen > Options > General Options > Show My Number = YES.
Blackberry shortcuts
on newer (trackball) models:
the ESC button is the curly arrow to the right of the pearl
the 'menu' button is the berry button to the left of the pearl
on classic (wheel) models
ESC is the button next to the trackwheel on the right edge of the device
Click the wheel to show a menu or activate something
